--- title: Permissions slug: using-fusion-signage/permissions docTags: createdAt: 2026-06-13T12:09:09.583Z --- Control exactly what different users can see and do in Fusion Signage – across the whole account and down to specific items. Permissions are available with an Advanced or Pro Licence. ## What are permission groups? A permission group is a reusable set of rules you assign to users. Each group has two layers: 1. **Global permissions:** broad 'on / off' capabilities across the entire account (whether members of the group can view, edit, or create screens, media, playlists, and schedules). 2. **Granular permissions:** precise access to individual items (specific screens, media folders, playlists, or schedules). Use this to tailor who can see or edit exactly which items. :::hint{type="info"} **Handy hint:** if you have a Pro Licence, take a look at our **[locations feature](https://support.fusionsignage.com.au/using-fusion-signage/what-is-the-locations-feature)** for even more control. ::: ## Global permissions Global permissions set the baseline capabilities for the group across key areas. For each area below, choose the highest level the group should have: - **View:** can see items, but cannot make changes. - **View and modify:** can see and edit existing items. - **Create:** can add new items (like upload media, make playlists, create schedules or screens). You can set these for: - **Screens: **view, view and modify, create. - **Screen groups:** view, view and modify, create. - **Media Folders:** view, view and modify, create. - Approval access - **Playlists: **view, view and modify, create. - **Schedules:** view, view and modify, create. **Please note:** if users need to upload media or create playlists / schedules, they must have 'create' at the global level for that area. Even if you plan to restrict what they see with granular permissions. ## Granular permissions (who sees what) Granular permissions let you toggle access to specific items so each group sees only what you choose. - **Screens: **pick exactly which screens this group can view or view and modify. - **Media folders:** choose the specific folders this group can access – pair with global 'create' if they need to upload into allowed folders. - **Playlists:** select which playlists they can see or edit. - **Schedules:** restrict access to the schedules that matter to this group. Here's an example of how you can fine-tune the experience. - Turn on the screens that team should manage – leave the rest off. - Allow a Retail Team to see *Retail > Videos* and *Retail > Seasonal folders*, but not *Corporate > Internal*. - Give Marketing 'View & Modify' access on the *National Promo Playlist*, while Sales can only view it. - Let venue managers modify only their venue’s schedule. **Rule of thumb:** use global permissions to set what *types* of actions are possible (view / edit / create). Use granular to decide the *exact items* they can touch. If global doesn’t permit an action, granular can’t grant it. ## Example setups **Example 1 – store staff (tight scope)** **Global ** - Media folders = view and modify - Playlists = view and modify - Schedules = view and modify (no create) **Granular** - Allow Store 1 only media, playlists, and schedules. - This means they can update content for their store, but can’t create new folders, playlists, schedules or touch other stores. **Example 2 – Marketing Team (creative control)** **Global** - Media folders = create - Playlists = create - Schedules = view and modify **Granular** - Media folders limited to "Campaigns" and "Brand Library" - Playlists limited to "National Promo" and "Evergreen". - Result = they can upload assets and create playlists but only within the folders and playlist above. **Example 3 – read-only users** **Global** - Screens / media / playlists / schedules = view. **Granular** - Select the exact screens and playlists they should see. - Result = they can monitor without risk of accidental edits. ## Best practices **Least privilege first:** give only what’s needed to do the job, then add more if required. **Name groups clearly: '**Store-Level Editors (QLD)' or 'Marketing – Playlists and Schedules'. **Pilot with a test user: **confirm visibility matches expectations before rolling out. **Review quarterly:** as teams and campaigns change, permissions should too. *** ## Looking for something else? We can’t wait to hear about it. Reach out to our sunshiney support and we'll be in touch in a flash. :::CtaButton{label="Contact us" externalHref="https://www.fusionsignage.com.au/contact-us/" openInNewTab="true"} :::