Permissions

control exactly what different users can see and do in fusion signage – across the whole account and down to specific items permissions are available with an advanced or pro licence what are permission groups? a permission group is a reusable set of rules you assign to users each group has two layers global permissions broad 'on / off' capabilities across the entire account (whether members of the group can view, edit, or create screens, media, playlists, and schedules) granular permissions precise access to individual items (specific screens, media folders, playlists, or schedules) use this to tailor who can see or edit exactly which items handy hint if you have a pro licence, take a look at our locations feature https //support fusionsignage com au/using fusion signage/what is the locations feature for even more control global permissions global permissions set the baseline capabilities for the group across key areas for each area below, choose the highest level the group should have view can see items, but cannot make changes view and modify can see and edit existing items create can add new items (like upload media, make playlists, create schedules or screens) you can set these for screens view, view and modify, create screen groups view, view and modify, create media folders view, view and modify, create approval access playlists view, view and modify, create schedules view, view and modify, create please note if users need to upload media or create playlists / schedules, they must have 'create' at the global level for that area even if you plan to restrict what they see with granular permissions granular permissions (who sees what) granular permissions let you toggle access to specific items so each group sees only what you choose screens pick exactly which screens this group can view or view and modify media folders choose the specific folders this group can access – pair with global 'create' if they need to upload into allowed folders playlists select which playlists they can see or edit schedules restrict access to the schedules that matter to this group here's an example of how you can fine tune the experience turn on the screens that team should manage – leave the rest off allow a retail team to see retail > videos and retail > seasonal folders , but not corporate > internal give marketing 'view & modify' access on the national promo playlist , while sales can only view it let venue managers modify only their venue’s schedule rule of thumb use global permissions to set what types of actions are possible (view / edit / create) use granular to decide the exact items they can touch if global doesn’t permit an action, granular can’t grant it example setups example 1 – store staff (tight scope) global media folders = view and modify playlists = view and modify schedules = view and modify (no create) granular allow store 1 only media, playlists, and schedules this means they can update content for their store, but can’t create new folders, playlists, schedules or touch other stores example 2 – marketing team (creative control) global media folders = create playlists = create schedules = view and modify granular media folders limited to "campaigns" and "brand library" playlists limited to "national promo" and "evergreen" result = they can upload assets and create playlists but only within the folders and playlist above example 3 – read only users global screens / media / playlists / schedules = view granular select the exact screens and playlists they should see result = they can monitor without risk of accidental edits best practices least privilege first give only what’s needed to do the job, then add more if required name groups clearly ' store level editors (qld)' or 'marketing – playlists and schedules' pilot with a test user confirm visibility matches expectations before rolling out review quarterly as teams and campaigns change, permissions should too looking for something else? we can’t wait to hear about it reach out to our sunshiney support and we'll be in touch in a flash